What to look for in cloud-based Time and Attendance software

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Time and attendance is the cornerstone of any business, and for many years it has also remained a significant pain point for workforce managers, HR, and payroll. When managers need to juggle so many people and rosters, it causes issues for employees, and their job satisfaction can decrease.

We have moved past the time where paper time cards rule the workplace. New workforce management technologies can significantly reduce the amount of manual work associated with calculating time and attendance and the business costs of getting this data wrong.

Your cloud-based Time and Attendance software should offer self-service options

Self-service gives time back to your management team and your employees. A time and attendance solution with employee self-service option removes time-consuming tasks such as updating their details or chasing a manager to change a shift.

Cloud-based time and attendance software offers employees the option to clock in and out from their mobile phones, which people might find more convenient than logging into a system at their workplace. In addition, a time and attendance solution that offers self-service can boost employee experience by empowering them with the tools to manage their hours worked, and any leave they need to take.

Prioritise good user experience in your Time and Attendance software

I am sure you have experienced the frustration of poor user experience, whether it be on a workforce management platform or even on a website. Think of a poor experience on mobile devices and clunky or difficult-to-navigate website menus.

Your time and attendance solution should be easy to use for all types of users, such as administrators, HR, managers, and employees. I have found that a good user experience contributes to a boost in employee experience. So, you should select a mobile-friendly platform that is intuitive to navigate and delivers all relevant information in one place.

Cloud-based Time and Attendance software should provide automated reporting

Reporting can become a time-consuming endeavour if you currently rely on manual input. A time and attendance solution needs to have automated reporting to help alleviate the time it takes to complete reports. 

You should select a solution that allows you to create custom reports that cover specific date ranges. Reporting is an essential component of time and attendance, and automating it further streamlines how you share this data between your HR and payroll departments. Automated reports can simplify payroll processing and make it easier for you to monitor employee attendance.

You may also need to produce reports for compliance reasons. In this scenario, automated reports ensure you get it right.

Award interpretation to maintain compliance

Time and attendance solutions can help you maintain compliance with Australian laws mandated by the Fair Work Ombudsman (FWO), such as modern awards, National Employment Standards (NES) and Single Touch Payroll (STP). Award interpretation can be a significant pain point for workforce managers. With over 100 awards listed by the FWO, keeping track of those applicable to your employees can be tricky.

Time and attendance can help you maintain compliance by tracking overtime, allowances and penalty rates. When automated and combined with your payroll platform, you can pay employees correctly and feel confident that you are fulfilling your obligations as an employer.

Your cloud-based Time and Attendance software should integrate with your payroll

Salaries can be allocated in a more accurate manner using time management software. Time and attendance solutions must integrate with payroll systems to make timekeeping easier for both managers and employees. 

For managers, it is time-consuming to log timecards for every employee on payroll manually. Some companies rely on the hours employees log themselves, which might include lying about late starts, early finishes or even ‘buddy punching’. These are minutes counted that you do not need to be paying for.

View Time and Attendance information on one platform

In addition to integrating payroll with time and attendance, a cloud-based time and attendance solution can provide you and your employees with all information on one platform, on one interface. For example, your employees might use their phones to clock in and out, but they can also view the hours they have worked and their absences.

On the other side, you can check which employees are at work and which ones may be running late or have clocked out.

Tambla’s Time and Attendance solutions

The right time and attendance platform can boost manager and employee morale and allow you to focus on more important work. This means you can optimise business growth and plan for success today, tomorrow and in the future.

With so many time and attendance solutions out there, it can be hard to know which one will best suit your business needs. Tambla has years of experience delivering time and attendance solutions to serve our clients’ unique needs. Visit our Time & Attendance page for more on our capabilities.

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