Public sector organisations leverage huge amounts of personal employee data every day. Organisations must protect data and confidential employee information from leaks. This can be tricky considering data is constantly growing and often becomes difficult to manage.
Secure employee data
Cloud payroll seamlessly automates data privacy policies that comply with regional, federal and local rules. It can also help maintain standard formats for sensitive personal information like addresses, telephone, email, etc.
A cloud payroll also leverages technologies that can secure employee data. For example, pre-payroll monitoring can scan HR master data and alert workforce managers of any changes. They come with various authorisation and validation features that only carry out legitimate transactions.
Encryption in the cloud protects all financial and personal data and ensures that unauthorised parties cannot misuse employee information in case of a data breach. Access management functions and user controls define the scope of capabilities of every user on the cloud. This further strengthens data privacy.
Companies in the public sector can implement security tools, such as firewalls, to protect payroll and employee information.
Make payroll accessible everywhere
Remote work has become common practice, and payroll departments leveraging offline systems have to gather data manually. Manual processes are not only time consuming but more susceptible to errors.
With cloud payroll, you can access payroll information in real-time from anywhere. Staff within the same department can access the same information and maximise collaboration. Public organisations shifting their SAP SuccessFactors solution to the cloud can help their employees access information from any smartphone or tablet on the go.
With a single click, you can check your overall payroll expenses and tax liabilities. Workforce managers can effectively manage their payroll system as all information and payroll metrics are available in real-time and on the same platform.
Current working conditions are ever-changing, and large organisations need to be flexible to accommodate them. With a secure cloud payroll in place, companies can handle the unpredictable landscape ahead. With a decentralised workforce and payroll system, public organisations can expand and carry out operations on a higher level. Especially as this mobility in the workplace goes on to attract and retain talent.
Reduce the amount of paper in your office
Handling paperwork can be a tedious task when it comes to HR management. Going paperless can help you access documents anywhere, find information faster and automate manual processes. Reducing paper usage also minimises costs.
Cloud-based payroll usually comes with some nifty features that can help you maximise efficiency. Here are some examples:
- You can set security levels on documentation. This ensures that only approved personnel can access sensitive information.
- A proper naming guideline for easy document identification.
- Eliminate document clutter so that managers quickly find the required information in urgent situations.
Cloud payroll provides digital storage for all records. It also makes it easier for employees to access their records whenever they want.
Lift employee experience
Perhaps the most important benefit of a cloud payroll is employee satisfaction. It ensures on-time payment without any hassle. Employees do not have to come into work on their day off to collect their paycheck.
Pay information is also easily available to all employees through an employee portal. You can manage notifications about policy changes through the portal, share documents online, and store responses in the cloud. This streamlines all operations and keeps important information accessible at all times.
Cloud payroll software also comes with other useful functions. Employees can track time and clock in and out at terminals easily. In this way, they can optimise their schedule in a way that suits them best. A cloud payroll system has a record of all the hours put in by an employee. Eligible employees can either be paid for overtime or use it as their time off. This offers them greater work flexibility, and they do not have to waste time on manual data input, so they are engaged and productive.
Employees are also allowed to manage their data through cloud payroll. They do not need to exchange emails for personal information or fill forms to request leave as everything is paperless.
Fifty-four per cent of employers state that there is room for improvement in their payroll practices. Leveraging a cloud payroll service can increase efficiency, help HR managers save time and ensure employee satisfaction.
Take your SAP SuccessFactors investment to the next level
Tambla has over forty years of experience delivering payroll and HCM solutions to organisations in Australia’s public sector. In addition, we have a deep understanding of both traditional SAP and SuccessFactors solutions and can assist with planning, provisioning, implementation, hosting and support of your SAP and SuccessFactors solutions.
Visit our SAP SuccessFactors page to learn more about our expertise and solutions.